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Editing Content

Table of Contents

Right-Click to Edit

The fastest way to edit content is by using right-click to edit. From the AP Chrome Toolbar (coming soon to Word App), you can right-click anywhere an AP comment appears: as a search result, Library navigation, favorite button, etc. This will launch a pop-up window with the Comment available to edit in place.

Edit Selected Comments

This view is designed to give you quick access to ALL the content in your selected Libraries. From the AP Web Editor, click Edit in the main menu, then Edit All Selected Comments.

In the example below, three Libraries are selected out of twelve active Libraries. We can check off more Libraries or choose a Group from one of the Selected Libraries to see its Comments.

The shared Motivation Station Edition Library is grayed out because it cannot be edited, as defined by its author.

Using the Print & Export button, you can print (to hardcopy or PDF) or export your selected Comments to a csv file.

Edit a Specific Comment

Editing Comments is as easy as clicking into a Label or Text area and typing.

Notice that the text of the Comment allows for text editing – bolding, italics etc. See our article on formatting text to understand how different platforms (Word, Google Docs etc.) deal with text formatting. 

Notice the toggles labeled Default, Favorite, and Deleted below the text of the Comment. Click a toggle like this to flip it:

  • Default shows up when editing content in a Library shared with you, like the College Edition Library in this example. If you want to edit the content from a shared Library, you can toggle off the default (inherited) status and create a custom version to your copy of the Library. This will not change the Library for anyone else using it, only you. 
  • Favorite Comments appear as buttons in the toolbar for quick access. They also appear in the top-level of the AP for Chrome right-click menu. Their color can be defined by the Fave Color button. 
  • Deleted Comments do not show up in AP for Chrome or Word.

Annotate PRO will save your changes as you go…notice the small “All changes saved” message at the bottom of the screenshot.

Edit a Specific Library

Choose Edit then Libraries to edit Library names, Groups contained in a Library, and the Comments associated with Groups.

You must have editing rights to a Library to edit and/or extend it.

You can collapse the Selected Library Details panel by clicking on its title – to better focus on the Library’s Groups and Comments listed below.

Once you select a Library from the drop-down (1), the details of that Library will appear. If you did not author the Library, not all options will be editable by you, like in the above example with the free Discussion Moderator Edition:

  • Name (2)
    • How your Library will appear in drop-downs.
  •  Description (2) 
    • Additional descriptive text useful for searching and sharing.
  • Insert Name (3)
    • The AP Microsoft Word app supports specifying the name that will appear on inserted comments. This is useful, potentially, for tutoring organizations that want a general name to appear in feedback, not that of a particular Microsoft user account. This feature is not supported in Google Docs (your Google account name will appear).
  • Group Settings (4)
    • You can add new groups and subgroups as well as edit existing groups and subgroups using this pane. Groups can be dragged and dropped to re-order content. 
  • Editor Area (5)
    • You can show or hide deleted comments and groups using the toggle. Organize existing content using the Move Selected and Sort options.Â