Checklists are an optional feature for creating content in Annotate PRO. They work across our Chrome and Word apps to make feedback more customizable. With Checklists, you can define for yourself, or others who receive your shared Library, optional items to be inserted as part of a Comment.

To use Checklists, simply create a new AP Comment, or edit an existing one, using the patterns detailed below. Then, when you choose that Comment in AP, you’ll get a popup window where you can easily check off specific items, creating personalized, detailed content for a specific learner.


AP+ and Institutional users get access to Checklists, allowing you to pop up a Comment with lists of options, choose only the items that apply, then insert the resulting text. 

Checklists come in three flavors: inline, bulleted, and single.

Inline Checklists

An Inline Checklist is created by enclosing the optional text with double parenthesis. For example, in the editor you could create this comment: “I recommend that for your next presentation you work on ((modulation, timing, outlining, slide design, advance preparation)).”

When you enter this comment, a dialog box will open allowing you to select which options you want to select for this particular student.

Inline Checklists automatically handle the logic of inserting the word “and” when you select multiple items. Regardless of which points you select, it will make sure to add an “and” before the final selected item. 

Bulleted Checklists

A bulleted checklist can be created by placing [] and a space before the text you want to be optional to insert. This is particularly useful for creating lists of related content or rubrics.

For example, this “Praise” comment allows you to choose (as few or many as you want) the specific points of praise you want to send your student. Checklists like that are a great way to make sure you’re always aware of the need to provide both positive and constructive feedback to your students.

Single Checklists

Single Checklists are similar to bulleted checklists but don’t add a bullet point before the inserted text. To create a Single Checklist item, wrap the text in double curly braces. {{}} This is great for adding optional extra pieces to comments.  For example, use a Single Checklist to add a link to a reference article at the end of a comment and then decide whether it is appropriate to add when you use the comment. 

Insert Options

With a toggle switch, you can choose to insert only the selected items or all items on a checklist with the unselected items crossed out.

Note: Exclusive to Google Chrome but coming soon to Microsoft Word. 

Use Cases

Checklists are a great way to create dynamic rubrics. The two types of Checklists can even be combined. This is what makes Checklists a step above normal rubrics. You can easily integrate the structure of a rubric with the specificity of freeform content, with minimal extra effort. As an added bonus, you can make use of Forms (content enclosed in double brackets) to prompt yourself to add specific observations.

(Click to enlarge image.) Select the applicable rubric options. Note how some rubric scores also allow for choosing the specific items a student needs to improve on. Much more effective than the catch-all vagueness of normal rubrics. 

(Click to enlarge image.) Once selected, only the items that have been checked off get inserted. Together with the Form at the beginning to prompt freeform content, this has turned the generic rubric into a powerfully targeted piece of feedback.