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Posted by in Annotate PRO, Annotate PRO - General Questions

What is the difference amongst ‘Selected,’ ‘Active,’ and ‘Inactive’ Library Statuses?

One of AP’s best features is the ability to author and use multiple ‘libraries’ of comments at the same time. Even forever-free users can create multiple libraries with as many groups and comments as they’d like.

For instance, you might organize your AP Libraries by course or assignment, then simply select or deselect as needed. If your institution has licensed AP for broad use you can share libraries with others and choose to add libraries shared by others.

To facilitate all of these scenarios, AP places libraries into 3 statuses:

  1. Active
  2. Inactive

Active libraries appear in the AP Chrome Extension and Microsoft Word app. They’re the understudies, ready to jump in with a moment’s notice. Once you select an Active Library you can use it to find and add expert feedback to web pages and Word documents.

Inactive libraries can be made Active with just a few clicks, but you’ll need to go looking for them. You might make a Library inactive if you don’t plan on using it for a long time or to avoid seeing it appear in your list of Libraries that can be selected. Libraries that your colleagues share ‘informally’ will default to an inactive status (institutional clients only).

To Select a library simply check it off in the library picker in our Chrome Extension or Word app. The comments associated with that library will become available for searching and inserting into documents and webpages.

Deselect to focus on using a subset of your Active libraries – limiting the number of Favorites you see and content that you have to search through to find the right words. 

To make libraries Active or just Inactive, click Add/Remove Libraries in the AP web editor.

If you change a library to Inactive it will not show up in the AP Chrome Extension or Word app for you to use to find comments. Being Inactive is a sort of demotion; these Libraries are nearby but you aren’t using them regularly. Perhaps you created a wonderful library of expert feedback for a specific course you taught in the Spring of 2022. But you don’t teach that course in the Fall of 2022 so you make the library Available so it isn’t cluttering up AP unnecessarily.