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Forms in Annotate PRO

Forms are an optional feature to creating content in Annotate PRO. They work across our Chrome and Word apps and make it easy to make commenting interactive – to prompt yourself, or someone using your content, to further customize the selected comment or chunk of text.

Ultimately Forms will have a number of optional designs – dropdowns, radio buttons etc.. We’re starting with placeholders. Think Mad Libs for creating comments.

By simply including content in double brackets you can prompt whoever chooses a specific Comment to enter more info. This could be an example, a name – anything. Here’s an example in plain text:

Dear [[recipient first name]],

Great seeing you so active in class yesterday! Keep it up…

This whole thing may feel too robotic for some; like any technology, it could be used poorly. But anyone who has taught at scale – 50 or more students – will know the challenge of personalizing feedback and comments and welcome little reminders…like saying something positive when you send an email about attendance problems or similar.

Placeholders, used well, are just another little teaching hack. Like leaving your running shoes in your bedroom door so that, when you get up in the morning, you get a reminder that you intended to get some exercise first thing. 

Okay, now in more detail – with pictures!

To get a closer look at an image, click on it to get a bigger version.

1) Author the Comment

Adding placeholders is as easy as creating a regular comment. Just put the text you want to prompt input inside double brackets.


[[insert text]]

2) Select a Comment

Using a Comment with form fields is no different than any other Comment. Depending on your application and app, you can use the AP toolbar or right-click menu (Chrome) or taskpane (Word) or full-text search…

This example shows the right-click menu being used in Gmail.

3) Complete the Form

Any placeholder Form fields will be highlighted in yellow. Your cursor should automatically focus on the first one and you can Tab between them.

AP Forms can have as many placeholders as you’d like.

Some text must be entered in each placeholder in order to click Continue and insert the combined Comment.

4) Magic!

Your combined Comment will appear…with your placeholder text.