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Posted by on May 20, 2018 in Annotate PRO - General Questions

Editing Libraries you didn’t create

A core idea to Annotate PRO is that no one should have to “reinvent the wheel.”

  • When you are providing feedback to student 6,743 (in your career) and you need to say something about comma splices or MLA or presentation skills or the quadratic equation you shouldn’t have to start from scratch.
  • Peer tutors shouldn’t have to become experts at a subject in order to provide articulate, helpful feedback.
  • Faculty should not have to know every resource at an institution in order to provide speedy interventions on topics ranging from tutoring to the writing center to counseling to library hours.

So chances are you’re going to be using content in Annotate PRO that you did not author – either because you licensed a Library from 11trees or are using one shared by a colleague.

The authors of Libraries have two choices when it comes to editing rights:

  1. Offer a Library in “use-only” mode. Which means you can use the content but not customize it for your own use.
  2. Offer a Library in “extensible” mode. Which means you can customize that library for your own use – without changing the underlying, original content.

Non-extensible Libraries (you can use them, but you can’t change them):

If a Library has been specified by its author as “non-extensible” you may use it, but not edit any of its content. You can’t change the order of Comments, or whether Comments are Favorites or not. 

These Libraries will show up on your Edit Libraries as a greyed out choice – see the screenshot at right.

Your only option to personalize or change the Library is to petition its author to make a change. Annotate PRO doesn’t currently offer any way inside the solution to do this; if the Library is one of ours, you can Contact Us with suggestions or to ask for your own version. If the Library is from a colleague you’ll need to put on your Sherlock cap and figure out who created it, then ask them nicely to make changes or open the Library up to be extensible by other users.

Remember, there is absolutely no way in Annotate PRO for an instructor to change the core (master) version of someone else’s Library.

Extensible Libraries – you can personalize content in many ways!

Getting to Annotate PRO’s editing features is a little different in Microsoft Word vs. Google Chrome Extension. Remember you can always log into your account through our web editor – just refresh your Comment Libraries in your app of choice.

Look for an Edit option in the Annotate PRO menu, then choose Edit Libraries. You should see an option to Choose a Library… on the resulting page.

Once you choose a Library you’ll see its name and description, plus settings just below the Library selector.

Below that you’ll see a list of Groups (on the left) and Comments specific to the selected Group on the right.

In the screenshot above (click it for a larger view):

  • The Library selected is 11trees’ College Edition. It is extensible by the user. The underlying content cannot be changed, but it can be personalized.
  • Notice that the Argument group is chosen (black box around it) and that the user has created a new Group, entirely of their own, to include with this Library. It is in bold at the top of the list of Groups and is called “New Personal Group” (catchy!). See the “3” on the screenshot, on the left of the image.
    • You can sort Groups you create, but not the Groups that came with the shared Library.
    • While you can add new Groups, you cannot rename or deactivate Groups that came with the shared Library.
  •  The first Comment in the selected Group, “Vague Thesis,” has been deactivated by the user AND also been demoted from Favorite status. You can tell by the toggles next to the red “1.”
  • The second Comment, “Thesis Originality,” has been tweaked by the user – notice the “Custom Label” and “Custom Text” areas have content. It is also a Favorite – notice the green toggle next to the “2.” If you were to click the green Favorite button you’d see NOT Favorite appear. Clicking Update Comments would make the changes stick.
    • In order for your custom content to show, you must click the Custom/Default toggle below the comment. Notice that the “Thesis Originality” Comment has “Custom” showing while the first Comment, “Thesis Originality,” has “Default.”
  • You can add new Comments to a shared Group from a shared Library by clicking the New button at the top of the column of Comments OR the New Comment button that appears below each Comment.
    • Power user tip: if you know you want to add a bunch of comments, click New multiple times. You’ll create multiple blank comments that will all be saved when you click Update Comments.
  • You can sort Comments – just click the Sort button in the top-right of the screenshot. You can sort Comments you created AND Comments that came with a Shared Library.

Chrome Extension users will see any changes or additions to their Libraries show up automatically for use. Microsoft Word users, whether editing inside Microsoft Word or using our web editor, need to click the Refresh button on the Insert page of Annotate PRO for Microsoft Word.