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Posted by on May 18, 2017

Why doesn’t the Annotate Ribbon show up in Word 2016?

Microsoft Word 2016 for macOS is pretty great, and pretty close to exactly the experience on Windows.

But there are still some gaps.

If you’re a Mac or Windows user and you don’t see an Annotate Ribbon, you’ll need to visit the Insert Ribbon, choose Add-ins, and then click Annotate PRO each time you want to use Annotate. Don’t worry, this feature is already here for many of us. But your institution’s Office update rules and regs may mean you have to wait a few months for it to arrive.

The ability to see Ribbons for Add-ins like Annotate PRO is already available to members of the “Office Insider Slow” program which brings early access to well tested features.

macOS & Word 2016 Users:

There is nothing definitive, but Microsoft expect to roll out the ability for Add-ins like Annotate to create a new Ribbon in summer 2017.

Until then, or until you join the “Office Insider Slow” program, there will be an extra step for macOS users.

How do you join the program? Delighted you would ask! If your institution controls upgrades to Office, you may not be able to take the following steps…

  1. Open Word 2016
  2. Click Help in the main menu
  3. Click Check for Updates
  4. Check “Join the Office Insider program to get early access to new releases” and select “Office Insider Slow” from the dropdown
  5. Install any updates

If you don’t see the Office Insider program its because your license (perhaps obtained through your institution) does not allow it.

Yes, this is a lot of complexity. Hang in there…by fall this 2017 this will hopefully be a non-issue.