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Annotate PRO: School Resources Edition

What if every faculty and staff member on campus could search your 300 most important student-facing resources to share those resource directly with students. Perhaps they’re writing an email. Or creating an announcement in your LMS. Or replying in a discussion forum. Or grading a paper. Or messaging through Slack or Microsoft Teams. Encouraging them to join the student newspaper, find an undergraduate research job, go the extra mile and find a scholarly article to support their argument?

Does a professor or staff member suggesting an action affect that student’s trajectory? We think so. We know. 

Colleges and universities have deep resources to help students succeed: tutoring, counseling, advising, librarians, peer tutors…websites, offices, phone numbers…

But getting those resources to students, and helping students engage with them, is a “last mile” problem. How do you get students to pay attention? Or to even know about these resources?

Walking past a table during the first week of classes (even less likely during the COVID-19 crisis) does not mean a student will take advantage of your writing center or wellness workshops.

What if those most connected to students at your institution, faculty and staff, were encouraging the use of your resources? Their voices carry weight with students. Never underestimate the power of a personalized, caring recommendation!

But how can you scale such knowledge and engagement? And coach its use by faculty and staff to reach out to students with the right information at the right time?

The Annotate PRO (AP) School Resources Edition Library makes it possible to provide your crucial student-facing staff with the right information that they can use to connect with students on Blackboard LMS, Brightspace (D2L), Canvas LMS, Google Classroom, Google Docs, Gmail, Microsoft Teams (web version), Microsoft Word (apps and web) and Schoology LMS. Almost anywhere on the web they can type. 

AP plugs into Google Chrome and Microsoft Edge as a browser extension, as well as Microsoft Word, to bring a knowledge base of school resources to your faculty and staff where they live: the LMS, email, messaging.

You can use AP to search large libraries of school resources content and add that content directly to an online discussion, message, email, chat or announcement – almost anywhere you can type. 

Here we see the AP sidebar open and a user scrolling through a custom library created to store all the different resources available to students at the institution. Click the image for a larger view.

AP is also a web page – your faculty and staff don’t need to use the convenient browser extension if they don’t want. Just log in (SSO with Google and Microsoft) and search.

When you find the info you’re looking for you can add it to your clipboard with one click, then paste it into whatever solution you’re using to communicate with students.

AP works beautifully on mobile devices too – it’s easy to find the right info and quickly add it to a text message, email – whatever app or solution you’re using.

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AP is like a giant, social clipboard of all the things you’d want to say to students to help them on their path forward.

Licensing the AP School Resources Edition:

You can bring AP School Resource Edition to your school two ways:

  1. License AP for general use, at the Institution+ level (so your faculty can create and share all sorts of Libraries of reusable comments – to power writing across the curriculum, discussion forum responses etc) and build your own Resources Library and share it through your own admin accounts.
  2. License the School Resource Edition (SRE) as a service and 11trees will manage your content for you, perform quarterly audits of that content, and deliver ongoing live training opportunities to onboard new faculty and staff.

The screenshots above show a custom School Resource Edition library used across Blackboard, Canvas, Brightspace, Gmail and Outlook – illustrating the power of a simple idea: connect the “last mile” of school resources info to students through the people they interact with the most: faculty and staff.

Works With:

School Resources Edition as a Service

You are busy. AP is magical when it appears alongside your LMS or email solution loaded with 200 or so key bits of information that are often scattered across your institution’s many websites.

Staff and faculty can find the key info they need to provide to students to help them on their quest to do research, understand school policy, find their advisor, get help through your writing center, be encouraged to become a peer tutor – on and on and on.

Let us manage your content for you:

  • Initial loading of  200+ snippets of info covering much of your school’s operations and interactions.
  • Revision based on your feedback.
  • Quarterly audits for accuracy (checking links, text).
  • Adding/updating content as you see fit.
  • Publishing to your hundreds or thousands of users so they always have the most up-to-date info to share with students.

11trees will:

  • Create a draft School Resources Edition Library within one week. Review with you and refine to organize in a way that makes sense for your institution.
  • Deliver quarterly training, via webinar, to show faculty and staff the power of the approach. Don’t worry – training is 30 minutes, max.
  • Update your Library quarterly, reviewing all links and content for accuracy. 

Our pricing is simple:

  • $1,500 one-time set up so we can audit all of your publicly available content and build out a basic Library. This fee covers iterating with you to revise and tweak.
  • $2.00/FTE/year.

That’s it. Faculty and staff sign up with their institutional email and automatically get your institution’s School Resources Edition Library and use it across all the tools they use to communicate with students.

Of course faculty can create their own Libraries, share them with colleagues (think lab reports, first-year writing, tutoring), review usage data, grade papers in Microsoft Word.

School Resources Edition FAQ

How do I install Annotate PRO for Google Chrome?

 Using the Chrome browser on Windows/macOS/Linux/Chromebook:

After installation, look for the icon  in the Chrome toolbar. Click it to insert text wherever your cursor currently resides (you may have to reload your current page).

How do I install Annotate PRO for Microsoft Word?

From inside Microsoft Word (2016/2019/O365/web):

  1. Visit the Insert tab
  2. Click the Store icon
  3. Search for “Annotate PRO”
  4. Click Add to install
  5. Look for the Annotate tab in your Word 2016 Ribbon
    1. Showing custom Ribbons like this is not yet widely available to Mac users. It’s coming soon (summer 2017) and is available to any Mac user who joins the “Office Insider Slow” program, which provides you with early access to near-production features. To join this Microsoft program click Help / Check for updates, then check the “Join the Office Insider program to get early access to new releases” and then choose “Office Insider Slow.”
    2. If you’re a Mac user and you don’t see an Annotate Ribbon, you’ll need to visit the Insert Ribbon, choose Add-ins, and then Annotate PRO.
  6. Click on the Annotate Ribbon, then Annotate Home
  7. Login or create an account
  8. If you create an account by registering with email, Annotate PRO will send you an email to verify you own the email address used to sign up. You must click on a link in this verification email before proceeding. The email message is sent within seconds but may go to a SPAM folder or similar. If you don’t have access to a SPAM folder, check with your IT department to see if they have quarantine such confirmation emails. The email will:
    1. Come ‘from’ noreply@11trees.com
    2. Have a subject line of, “Verify your email for 11trees, developers of Annotate for Google Chrome and Microsoft Word.”

Once you have validated your email:

  • You’ll have a Comment Library with 10 entries focused on argument. You can edit any & all of them.
  • You can install additional libraries, like the full 170+ entry College Edition Library, by:
    1. Click on the Annotate Ribbon, then Annotate Home
    2. Click Add a Library from the Annotate PRO taskpane
    3. Click College Edition and follow the prompts