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Annotate PRO for Microsoft Word

Grading papers and creating meaningful feedback is hard work. It is some of the most important work teachers can do.

Annotate PRO for Microsoft Word is a simple (but mighty!) add-in that makes it easy to give personalized, detailed feedback to students on their work. We support Word 2016, Word 2019, and Office365 (O365) versions of Word.

Annotate PRO (AP) is free  and installs into Microsoft Word in seconds, through the Office Store 

Need Admin Approval?

If you access Microsoft Word through a school or organizational account you may need to ask your tech department to allow access to AP or Microsoft Office add-ins in general. This is a simple request that will take your IT partners just a minute or two. Generally, they’re happy to experiment with technology that will help educators – especially when it has a strong free version!

AP makes it easy to create libraries of reusable comments then insert them into Word documents with a few clicks.

Sign up for AP and you’ll get a 14 day free trial (no credit card required) to our College Edition and Legal Writing Edition Libraries, plus advanced features like The Feed and Analytics, Sorting and Coloring Favorites and using Google Translate to create dual-language responses.

You can choose to license these advanced features and/or our College Edition or Legal Writing Edition libraries from inside the app. Or bring AP to your institution to easily share Libraries, powering tutoring, writing across the curriculum, peer review, project based learning, Technical Writing, Lab Report grading, Business Communications, Legal Writing, AP English, or any number of initiatives.

You can install the AP Chrome Extension to use the same comment libraries with  Blackboard LMSBrightspace (D2L)Canvas LMSGoogle ClassroomGoogle DocsGmailMicrosoft Teams (web version)Microsoft Word (apps and web)Microsoft Outlook (web)Slack (web) or Schoology LMS. 

Get started in five minutes! Or learn about our powerful forever-free, paid-individual and institutional licenses (to facilitate sharing of libraries).

Using Annotate PRO:

 

Annotate PRO (AP) for Microsoft Word (2016/2019/O365) installs through the Office Store – a few clicks, sign up for an AP, and you’re OFF!

AP appears as a ‘Taskpane’ – you can search multiple Libraries, even quickly add and remove Libraries, all from this space.

The Taskpane can be detached and ‘floated;’ if you’re a dual-monitor maven you’ll love it.

Notice that there are two Libraries in use – AP supports using multiple Libraries at the same time. Use one for all your standard writing comments then build course- or subject-specific ones then quickly add/drop as needed.

 

To create a comment in Word, just highlight text and choose a Comment from AP.

You can use full-text search, click a green Library button to scroll through (great for discovery) libraries of comments or use a Favorite button for frequently used comments.

AP will add a comment bubble and insert your chosen text. Of course you can further personalize.

What I like best about Annotate is that it allows me to customize the program to reflect my own voice and style. I also love the fact that it allows me to draft quite lengthy comments, all the better to explain complex or multi-step concepts to my students.

Lisa T. McElroy

Professor, Drexel University Earle Mack College of Law

Many of our College Edition Comments include links to additional explanations, which appear as clickable links in Word documents. When you create your own content you can format the text and add links to videos, webpages – anything that might help students digest and implement feedback.

The screenshot below shows the finished product. Notice the big, friendly text-entry area in the AP taskpane that makes it easy to type custom comments on the fly and add them with one click.

AP Favorite buttons make it easy to organize your frequently used content and add that content with a single click.

License AP, either as an individual or through an institutional license, to gain the ability to sort and color code your Favorites.

I am a PhD student teaching an undergrad biology lab. I use Microsoft Word to review student lab reports. Annotate PRO has already saved me a lot of time and mental space, freeing me to write more personalized comments for each student.

Carrie Ann Adams

Biology Lab Instructor & PhD Candidate, University of Alberta

Build Comment Libraries to support writing across the curriculum, domains like business writing and even libraries of school resources.

Here we’ve added a detailed referral to the university’s writing center. See our School Resource Edition Library for more ideas in this area to turn all faculty into experts at guiding students to the best resources.

Trial and paid users can click through from AP to view a history of all the comments they have created. Notice the third comment in the list – the one we typed into AP’s free form comment box.

That comment has a toggle in front of it so you can quickly make it reusable. Grade a few papers to create a new comment library / grading key!

AP options include:

  • Turning auto comment on and off; turning this capability OFF allows you to insert comments into the body of the documednt OR into a comment bubble you create manually. If you use Word’s Track Changes feature you’ll probably want to go this route. Learn more about AP and Track Changes.
  • Turning Comment History on and off.
  • Making URLs printer friendly by showing the entire address; turn off to embed URLs.
  • Show/hide the Free Form comment text entry area.
  • Show/hide AP’s Google Translate features so you can translate your feedback OR show a dual language response.

Easy, fluid editing:

And if you want to edit your content? Just click into the Edit menu and jump out to our full web browser editing experience. Edit, create, share…then hit Refresh in Word to sync up any changes you’ve made.

 

Or checkout this short “how to install” overview video to learn more…