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Annotate for Word

Effective September 12, 2015 Annotate for Microsoft Word is on hiatus.

We will continue to support existing Annotate PRO users – as they upgrade computers, have new PIDs etc.

Just contact us via email or our Contact page and we’ll hook you up.

Why are we pausing new sales of our beloved Annotate for Microsoft Word?

Because all our eggs are going into the Annotate for Google Docs basket…and we’ll be able to bring Annotate for Word back, later in 2016, stronger than ever.


You’ll love Annotate PRO if you’ve ever:

  • Regularly graded / edited hundreds of documents a year (any college or high school teacher with writing as part of their curriculum).
  • Exchanged documents with students via Google Drive, Dropbox, or similar.
  • Used a separate Word or Google document with all of the comments you use over and over again.
  • Experimented with TextExpander or macros in Microsoft Word to try and minimize repetitive typing.

How does Annotate work?

Millions of teachers, students, and other professionals use Microsoft Word to create and edit documents. Word includes sophisticated editing tools like Track Changes and Comments.

But Word’s basic tools fall short for teachers and editors. The default font for comments is strangely small and illegible. And creating a custom library of reusable comments is time-consuming and convoluted.

Annotate PRO adds a library of buttons to Microsoft Word, all of which can be customized on the fly, so that with one click you can add carefully written comments to a document.

Once I set it up with the comments I most frequently use, I can plow through essays much faster. The comments are tied to my posted essay rubric. Since using it I get very few grade complaints, and students appreciate the detailed feedback.

From a discussion forum on The Chronicle of Higher Education’s website

Annotate comes with a stock library that you can quickly edit and extend to suit your style…so you can invest your energy creating excellent feedback to engage students, not wear yourself out typing the same things over and over again.

Open documents as you always would – from local storage or Dropbox/Google Docs/Apple’s iCloud. You’ll see a new toolbar once Annotate is installed – clicking it will reveal a wealth of pre-written content you can add to a document with a single click.

(click to enlarge; Annotate for Windows is shown)

Simply highlight some text and click a predefined button to add detailed comments to the document.

With one click we added helpful feedback AND a link to external resources. Of course the buttons and the resulting comments can be edited to shape Annotate to your needs.

Windows and Mac differ a little bit, but in both cases you have quick access to change button names and the content that appears when you click. You can add new buttons…70+ in College Edition and 300+ in Legal Writing Edition.

All of the buttons are in plain English – no arcane editing marks or acronyms. Labels, and their underlying text, can be easily changed to suit your needs. And because Annotate works inside of Microsoft Word, there’s nothing to learn – just highlight text, click a drop-down, choose the appropriate comment, and personalize for a particular student. We offer FREE, College Edition, and Legal Writing Edition versions so you can try out Annotate then purchase the version that will most help you:

The free version of Annotate for Word has many features that make commenting on student work more efficient and effective. The hard to read comment bubbles you normally get with Microsoft Word are replaced with a larger, more elegant font. Important Word functions, like Open File and Insert Comment are all on ONE toolbar/menu, along with custom buttons YOU design to insert text comments.

The free version of Annotate includes the ability to edit 10 different buttons, making it easy to enter commonly used feedback.

The FREE version of Annotate is available for Word 2007, Word 2010, Word 2013 (Windows versions) and Mac Office 2011.

Download the Free Edition

Annotate for Word PRO College Edition includes over 70 pre-written comments in Argument, Evidence, Organization, Writing Style, and Grammar/Mechanics. Detailed comments on MLA and APA citation styles are also included. Teachers can easily create their own assignment-specific text and add it to a document with two clicks.

Versions are available for Word 2007, Word 2010, Word 2013 (Windows versions) and Mac Office 2011.

Go PRO: Purchase the College Edition


Learn More About College Edition 

Annotate for Word PRO Legal Writing Edition improves on Word’s basic commenting features as well as adding custom buttons for frequently used comments. With over 600 customizable buttons, including 350 pre-written comments (authored by Professor Mitchell Nathanson of Villanova Law School) Annotate for Word PRO LWE could revolutionize your working life—helping you to greatly reduce your grading time without sacrificing the quality of feedback you provide to your students.

All of these plain-text buttons and their underlying comments can be edited by the user. No more macros to update, no more comment-filled clipboards to keep open. Your own tailored comments—added to a memo or a brief with just one mouse-click.

Versions are available for Word 2007, Word 2010, Word 2013 (Windows versions) and Mac Office 2011.

Go PRO: Purchase the Legal Writing Edition 


Learn More About Legal Writing Edition

Dr. Kaye Shelton
Dr. Kaye Shelton Lamar University

Wow, I wish I had found this even sooner. With working with doctoral students, and trying to provide mountains of feedback, I need all the help I can get and this tool is exactly the thing I was looking for. I am also recommending the Writer’s Toolkit to all of my students.

Lisa T. McElroy
Lisa T. McElroy Drexel University Earle Mack School of Law

What I like best about Annotate is that it allows me to customize the program to reflect my own voice and style. I also love the fact that it allows me to draft quite lengthy comments, all the better to explain complex or multi-step concepts to my students.

Annotate for Word PRO / Individual Purchases:

Annotate FREE Edition

Try for free!

  •  Improved Commenting
  • PC (Word 2007, 2010, 2013)
  • Mac (Word 2011)
  • Edit 10 buttons
  • 70+ college-level writing comments
  • Edit & Add 200+ comments
  • 350+ legal writing comments
  • Edit & Add 300+ comments

Annotate PRO College Edition

Designed for college-level writing

  •  Improved Commenting
  • PC (Word 2007, 2010, 2013)
  • Mac (Word 2011)
  • Edit 10 buttons
  • 70+ college-level writing comments
  • Edit & Add 200+ comments
  • 350+ legal writing comments
  • Edit & Add 300+ comments

Annotate PRO LWE

Designed for legal writing.

  •  Improved Commenting
  • PC (Word 2007, 2010, 2013)
  • Mac (Word 2011)
  • Edit 10 buttons
  • 70+ college-level writing comments
  • Edit & Add 200+ comments
  • 350+ legal writing comments
  • Edit & Add 300+ comments

Annotate for Word PRO / Institutional Purchases:

Educational institutions purchase Annotate for Word PRO as an annual subscription. We provide a suite of installers, covering all versions of Word (2007/2010/2011/2013), including Mac and Windows, and faculty can install and use Annotate on as many computers as they like. Please Contact Us if you have questions about site licenses..

College Edition PRO:

Legal Writing Edition PRO:

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  • And hundreds of other colleges, universities, and high schools across the world...

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