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Editing Your Annotate Comment Library in Google Chrome

You can add new Groups and Comments to existing Libraries – even ones that you have licensed. You can also, depending on the permissions designed by a Library author, customize Comments to better suit your needs.

Visit Create or License a New Library – Google Chrome for details on creating and discovering new Libraries.  

The short version of editing a Library in Annotate PRO for Google Chrome (this page assumes you have installed the Annotate Chrome Extension and created an account):

  1. Click the green A icon to open the Anntotate PRO extension.
  2. Click Edit in the menu
  3. Choose an existing, activated Library from the drop down. You can also click New and choose New Library to create a brand new Library. Or click Activate Libraries to discover new Libraries.
  4. Depending on your editing rights (if you are the author of a library or simply using and extending a library), you’ll be able to:
    1. Change the Library name, description, availability to colleagues, and (if shared) others’ ability to customize your Library.
    2. Create a new Group or change the details of existing Groups
    3. Add Comments to an existing Group.

Sorting and ordering of Groups and Comments is coming in October or November of 2017!

Okay, now in more detail – with pictures!

To get a closer look at an image, click on it to get a bigger version.

Step 1:

Open your personal Annotate Comment Library by

  • Clicking the Annotate PRO extension button – the friendly superhero green ‘A’.
  • Clicking Edit in the Annotate menu.

Notice that you can check off multiple Libraries for use at any given time.

Step 2: Choose a Library

A new browser tab will open giving you various ways of interacting with your content. Choose a Library to get started.

Note: you can keep this browser tab open, tweaking your library as you go. Each time you save a change to your content Annotate on other tabs will be automatically updated.

You can edit content for Active Libraries. You can click New  and choose New Library to create a new Library. You can click the Activate Libraries button to see additional Librares – perhaps ones shared by your colleagues or available from 11trees.

Once you select a Library from the drop down the details of that Library will load, including:

  • Name
    • How your Library will appear in drop downs.
  • Description
    • Additional descriptive text useful for searching and sharing.
  • Insert Name
    • Our Microsoft Word 2016 app supports specifying the name that will appear on inserted comments. This is useful, potentially, for tutoring organizations that want a general name to appear in feedback, not that of a particular person. This feature is not supported in Google Docs (your Google account name will appear).
  • Availability
    • There are 4 potential choices, depending on your license level. “Active” means a Library is available in the drop down to be selected (checked off) for use.
    • “Informal” means a Library is available to others for discovery and activation. You must have authored a Library to share it. Libraries shared this way will only be useful to others if they go looking for them. Note: once others begin using a Library that has been shared, access to that Library cannot be rescinded. Depending on your point of view, this is a feature or a defect (!). Feedback welcome!
    • “Formal” means a Library will automatically appear in a user’s drop down. The ability to share a Library in this way is only available to Annotate PRO administrators with an institutional license.
    • The choices are: 
      1. Not Active
      2. Active (personal)
      3. Active – Shared (informal)
      4. Active – Shared (formal)
  • Extensibility
    • If you choose to share a Library, will those who use it be able to customize it for their own specific use? That is, will they be able to add new Groups, new Comments, and create custom versions of the default content?
    • Users will only be able to create personal content; they will not be able to edit the underlying, default content.
  • Selected
    • Does the Library appear as checked in the Annotate pop up (what you see when you click the green ‘A’ or type ALT-A)?
  • Translate
    • Does Google Translate appear as an option? Turning this off is only useful to save a bit of vertical space and also to decrease cognitive overload in new users.

Step 3:
Edit Groups and Comments

You can click the Library name to collapse the overall details to better focus on Groups and Comments.

  1. Click a Group to see its Comments displayed. Click Update in the Groups Panel to edit the Group’s name (if you authored it).

  1. If you did not author a Comment, but its author has made it Extensible, you’ll be able to create a Custom Label and Custom Text, then toggle Default/Custom to activate your version of the Comment.
  2. Groups in Bold (like “Custom Group” in the screenshot) are owned by you.
  3. Click New in the Comments panel to create a new, blank Comment. 

Step 4: Edit a Comment

This screenshot shows the custom section of an existing, default Comment (#2) and a completely new Comment that has just been added (#1).

In general, you type a Label, the Text you want to appear when you choose that Comment, and click Update Comments.

Read about Comment formatting options.

Options (numbers correspond to red dots on the screenshot):

  1. If you did NOT author a Comment but have the ability to customize it, you will see the Default/Custom toggle. Make changes to the Custom Label and Custom Text fields, then click Default to toggle to Custom. Then you’ll see your content, rather than the default, when you use Annotate.
  2. You can promote any Comment to be a Favorite by toggling this option.
  3. Click Save or Update Comments to save all your changes to Comments in the selected Group.

Step 5: Edit or Create a New Group

  1.  Click New in the Group panel to create a new Group. When you do, you’ll get a starter Comment.
  2. Click Update Group to change the name and description of the selected Group.
  3. Add new Comments as normal.

Step 6: Check Your Annotate PRO Menu

If you click the Annotate PRO icon in your Google toolbar you’ll be able to use the search area to find your newly updated Comment. Likewise, your right-click Annotate PRO menu should update after any changes, as will your Favorites buttons.

So you can keep the Edit tab open, flipping back and forth between Google Docs, your Learning Management System – whatever you’d like – changing your Library to suit.