Notice that the Annotate buttons appear in three places:

1. The Word Main Menu, just to the right of the File menu.
2. A Floating Toolbar, that you can reposition.
3. A right-click menu, that appears when you highlight text (or click) in a Word document, then right-click your mouse.

How to use the Annotate CE Comment Library:

• If you are a FREE Annotate user, you’ll be able to edit/change 5 rows.
• PRO Annotate users can edit/change up to 300 rows, creating as many drop-downs and buttons as needed within that total limitation. If you need  a larger Comment Library, consider the Legal Writing Edition of Annotate PRO, which provides space for 1,000 rows.
• Each separate table represents either a BUTTON or a DROP-DOWN.
• A table with three (3) rows will create a BUTTON.
• A table with more than three (3) rows will create a drop-down. The title of the table will be the label of the drop-down. So in the stock Annotate CE Comment Library, “Argument” is the title of the first drop-down in the menu.
• You can order tables and content in any way you’d like, mixing buttons and drop-downs. More frequently used comments might be more effective as buttons, while related but more infrequently used comments can appear in drop-downs.
• The second row of each table (the column titles) is ignored by Annotate. But don’t delete it…Annotate adds content starting in the third row.
• Make any changes you like to the Annotate Comment Library Word document and click Refresh in the menu. You can keep the Comment Library open, and update as much as you’d like.
• DON’T use special characters, like “&” in your comments. Comments are currently plain text only (so boldfacing and similar won’t carry through, although it won’t cause any issues).

Frequently Asked Questions:

• Can I add new rows?
• Yes! Totally cool…you can add and remove rows, making sure to leave the second row of each table as it appears. You can copy the table format and make new tables.
• What does “+” in front of some of the default Button Labels mean?
• The “+” indicates a positive comment. That is, building positive comments into the library (and visually identifying them) so you can more easily give writers encouraging feedback.
• • Are the “Entry” numbers important?
• o No. They’re just a guide. So you don’t need to update them as you add/remove content. But don’t remove the first column.
• • How do I bring the Comment Library back if I’ve closed it?
• o Just click Refresh in the Annotate menu.
• • Can I share my library with colleagues? For instance, if my school creates a master library?
• o Absolutely! The Comment Library is just a Word document…keep the file name the same and share all you like. Others will simply overwrite their personal library, located in the Word/Startup folder, with one you provide.