Table of Contents:

• Adding Comments with Annotate for Word 2003
• Adding Your Own Custom Comments to a Drop-Down Menu

Annotate for Word 2003 has a number of different ways of adding comments to an open document:

1. From the Annotate menu, located to the right of the File menu
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2. From the Annotate toolbar, located just above the open document
   
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3. Once you have opened Word 2003 and see the Annotate menu and toolbar, you can map particular Annotate functions to specific key combinations.

    

   To do this:

    

   1. Click on the Tools menu in Word 2003
   2. Select Customize
   3. Click Keyboard
   4. Choose Macros from the Categories list (scroll down to see it)
   5. Select a Macro from the Macros list
   6. Place the cursor in the Press new shortcut key text entry area
   7. Press a combination of keys. We recommend 'ALT' and a letter. It's probably best to pick letters near the ALT key you might easily press together with one hand.
   8. Click Assign
   
   Here are some of the commonly used Annotate buttons:
   
   AnnoHighlight:
   highlights text
   AnnoHighlightStrike:       
   highlights selected text AND strikes it out
   Button4_7:
   'Elaborate' button in the Annotate ribbon
   WordComment:           
   Inserts a blank comment bubble with Annotate formatting
   
4. From the right-click context menu

Adding Your Own Custom Comments to a Drop-Down Menu

Word 2003 has a powerful feature that few teachers know about called AutoText. You can read more about AutoText in the Microsoft Word 2003 documentation, and on many websites like the University of Wisconsin Eau-Claire.

Basically, Autotext makes it easy to copy any existing snippet of text, and add it to a drop-down menu so you can easily add it later. For teachers, this may be overall comments that are similar from student to student, or additional grammar or content issues not covered by Annotate for Word. Here's how to use the feature:

1. Type some text.
2. Select the text.
3. Click ALT-F3, or select Autotext in the Annotate Toolbar, then New.
4. Name your entry and click OK

Adding an AutoText comment is easy, especially if you'd like the text in a properly formatted Comment bubble:

1. Click the Blank button in the Annotate Toolbar to add an empty Comment bubble
2. Click the Autotext button in the Annotate Toolbar
3. Select All Entries
4. Select the Normal option
5. Choose the title of the AutoText entry you would like to add